Personal Data Protection

These Personal Data Protection Principles (hereinafter referred to as the “Principles”) inform you about how Circular Slovakia, with its registered office at Vavilova 1143/3, 851 01 Bratislava, registered in the Register of Interest Associations of Legal Entities maintained by the Ministry of the Interior of the Slovak Republic under No. OU-BA-OVVS1-2021/073452, Company ID: 53773446 (hereinafter “Circular Slovakia”), collects, stores and further processes your personal data in connection with the Circular Summit event.

General Provisions

In the area of personal data protection, the fundamental document for us is Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (hereinafter referred to as the “GDPR”), which repeals Directive 95/46/EC.

The GDPR has subsequently been transposed into national legislation by Act No. 18/2018 Coll. on the Protection of Personal Data and on the amendment of certain acts (hereinafter referred to as the “Act”).

These Principles apply to the processing of personal data of persons voluntarily registered within the Circular Summit event.

What Personal Data Is and Why We Process It

Personal data shall mean any information relating to an identified or identifiable natural person pursuant to Section 2 of the Act.

An identifiable natural person is one who can be identified directly or indirectly, in particular by reference to an identifier such as name, surname, identification number, email, telephone number, location data, online identifier, or by reference to one or more elements specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

We process personal data only to the extent necessary and for the purpose of achieving a specific processing purpose. This purpose is always defined prior to obtaining personal data, and without such processing it would not be possible to achieve the given legitimate purpose.

Legal Basis for the Processing of Personal Data
We process your personal data on the basis of the following legal provisions:

• Section 5(a) of the Act: consent of the data subject is any freely given, specific, informed and unambiguous indication of the data subject’s wishes, by which they signify agreement to the processing of their personal data. 
• Section 13(1)(b) of the Act: processing is necessary for the performance of a contract to which the data subject is a party or in order to take steps at the request of the data subject prior to entering into a contract. 
• Section 7(1) of the Act: personal data may be obtained only for a specific, explicitly stated and legitimate purpose and must not be further processed in a manner incompatible with that purpose; further processing for archiving, scientific, historical research or statistical purposes is permitted. 
• Section 13(1)(f) of the Act: processing is necessary for the purposes of the legitimate interests pursued by the controller or a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject, especially where the data subject is a child. 

Our legitimate interests include, for example:

• an interest in acquiring new members for our association, 
• raising awareness of environmental protection,
• informing about upcoming events of our association. 

We may also process:

• data on assigned IP addresses,
• data obtained from publicly accessible sources (e.g. data published on social networks such as Facebook or Instagram). 

Recipients of Personal Data

In certain cases, it is necessary to provide personal data you have given us to other entities. We assure you that such data is transferred only when necessary and only to the required extent.

Categories of recipients may vary depending on the specific purpose of processing.

Recipients include:

• authorised persons within Circular Slovakia, 
• public authorities, courts, bailiffs or law enforcement authorities where required by law. 

Purposes of Processing and Types of Personal Data
Personal data refers to any information relating to a natural person. In connection with the provision of services, the following personal data is processed for the purpose of registration and participation in the Circular Summit event:

• Title, name and surname 
• Email address 
• Telephone number 
• Position and company name

For the smooth operation of the project, we primarily process the above-mentioned data. However, within the implementation of certain projects, additional personal data may also be processed, in particular:

• records of communication between Circular Slovakia and the participant, 
• other personal data provided within project activities. 

Data Retention Period
In general, personal data will be processed only for the necessary period and always in accordance with applicable legal regulations.

Personal data provided for the purpose of fulfilling a contract will be stored for the duration of the contractual relationship and after its termination until the expiry of limitation periods related to rights and obligations arising from the contractual relationship, otherwise for a period of 5 years after its termination.

If a data subject asserts a claim or legal proceedings are initiated, personal data will be processed until the final resolution of such proceedings and the expiry of limitation periods.

In the case of processing based on consent, personal data will be processed until such consent is withdrawn (e.g. marketing or cookies).

Personal data related to user accounts will be stored for as long as the account exists.

Transfer of Personal Data to Third Countries
We do not actively transfer personal data to third countries outside the EU. However, some partners we cooperate with may carry out such transfers, specifically to the USA, while ensuring an adequate level of protection.

Security

We ensure the security of your data and process it in accordance with applicable legislation, including GDPR and the Act.

Personal data in electronic form is stored in secured systems and databases protected against damage, loss, destruction or misuse. Access is restricted to authorised persons only.

Security measures are regularly reviewed and improved.

Your Rights

As a data subject, you have the following rights:

• right of access to personal data, 
• right to rectification, 
• right to erasure (“right to be forgotten”), 
• right to restriction of processing, 
• right to object to processing, 
• right to data portability, 
• right to withdraw consent, 
• right to lodge a complaint with a supervisory authority. 

Supervisory authority in Slovakia:
Office for Personal Data Protection of the Slovak Republic
Hraničná 12, 820 07 Bratislava
statny.dozor@pdp.gov.sk
+421 2 3231 3214
www.dataprotection.gov.sk

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Contact Details

Circular Slovakia
Vavilova 1143/3
851 01 Bratislava